HOOP [LOCATION]

RENTAL AGREEMENT & WAIVER

This Rental Agreement (the “Agreement”) is entered into by and between [LEGAL ENTITY NAME] (the “Provider”), doing business as [DBA/BRAND NAME(S)], and the individual or entity booking the Hoop Trailer (the “Customer”). By booking and paying for a Hoop Trailer rental, the Customer acknowledges and agrees to be bound by the following terms and conditions:

1. BOOKING & PAYMENT

1.1 Full payment is required at the time of booking to confirm and reserve the event date and time slot.

1.2 Provider accepts credit card payments, and any transaction fees are already included in the listed price.

1.3 Bookings are not considered confirmed until full payment has been received.

2. SERVICES PROVIDED

2.1 Provider will deliver, set up, and pick up the Hoop Trailer at the agreed-upon event location.

2.2 The rental includes the following standard equipment:

4 full-size arcade basketball hoops

LED party lights

Sound system

Fog machine

Low-noise gas generator*

Note: A standard electrical outlet within 50 feet is preferred. If unavailable, a low-noise generator will be provided at no additional cost.

2.3 A staff member will be present during setup to ensure proper installation and provide a brief orientation to the Customer. Staff presence during the event is not guaranteed and is subject to availability.

3. CUSTOMER RESPONSIBILITIES

3.1 Customer must ensure there is a clear, level space of approximately 25 feet for trailer setup and safe access for delivery.

3.2 Customer is responsible for supervising all guests using the Hoop Trailer during the event.

3.3 Customer agrees to return the Hoop Trailer in the same condition as provided.

3.4 If space or access requirements are not met at the time of setup, Customer remains liable for the full rental fee.

4. DELIVERY & TRAVEL CHARGES

4.1 Free delivery is provided within a [X-MILE RADIUS] of the Provider’s base location at [BASE ADDRESS / CITY].

4.2 For events beyond the stated free delivery zone, a surcharge of [$X.XX PER MILE] (round trip) will apply for all mileage exceeding the limit.

4.3 Customer is responsible for confirming the delivery address and applicable fees prior to booking.

4.4 Failure to pay any additional delivery fee prior to the event may result in cancellation or delay of delivery.

5. SAFETY & LIABILITY

5.1 Use of the Hoop Trailer is at the Customer’s and guests’ own risk.

5.2 Provider shall not be liable for injuries, damages, or losses resulting from the use of the Hoop Trailer.

5.3 Customer agrees to indemnify and hold harmless Provider, its owners, employees, and contractors from any claims arising from the event.

6. CANCELLATIONS & REFUNDS

6.1 Cancellations made:

[#DAYS] or more days before the event: full refund of deposit.

Between [#DAYS]-[#DAYS] days before the event: deposit credited toward a future booking (valid for one year).

Less than [#DAYS/HOURS] before the event: deposit is non-refundable.

6.2 In the case of extreme weather, unsafe conditions, or unforeseen circumstances, Provider may reschedule or cancel with a full refund.

7. DAMAGE & LOSS

7.1 Customer is responsible for any damage, theft, or vandalism to the Hoop Trailer during the rental period caused by negligence or misuse.

7.2 Repair or replacement costs will be billed directly to the Customer.

8. MEDIA RELEASE

8.1 By participating in the event, Customer and guests grant Provider permission to capture and use photographs, video recordings, or other media for promotional purposes, including use on websites, social media, and printed materials.

8.2 No compensation will be provided for such use.

8.3 If any guest does not wish to be photographed or recorded, it is the Customer’s responsibility to notify Provider in writing before the event.

9. FORCE MAJEURE

Provider is not liable for cancellations or delays caused by circumstances beyond its reasonable control, including but not limited to severe weather, accidents, or emergencies.

10. GOVERNING LAW

This Agreement shall be governed and enforced in accordance with the laws of the State of [STATE NAME].

11. WAIVER & RELEASE OF LIABILITY

By booking the Hoop Trailer, the Customer and all participants acknowledge and agree as follows:

11.1 Participation involves inherent risks of injury or property damage.

11.2 All participants voluntarily assume such risks.

11.3 Customer, on behalf of themselves and guests, releases and discharges Provider, its owners, employees, and contractors from all liability, claims, or demands arising from the use of the Hoop Trailer.

11.4 Customer agrees to indemnify and hold harmless Provider against any claims by participants or third parties arising out of the event.

11.5 This waiver applies to all participants, including minors. By signing this Agreement, the Customer affirms that they have the authority to accept these terms on behalf of all participants.

12. ENTIRE AGREEMENT

This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements, whether oral or written, regarding the subject matter herein.